You can find the complete list of accepted properties in this article. Then, such placeholder will be automatically replaced with the proper value for the user. To add them to the signature, use the %%PropertyName%% pattern, for example %%FirstName%%. Note : To personalize email signatures for your Office 365 users, you can add Exchange property variables such as First name, Last name, Phone number, etc. To add your signature, click the Enter text link and add the text or HTML code of your organization-wide email signature in the specify disclaimer text pane. The signature can be either plain text or HTML code.

Now, you need to insert your signature into the Office 365 editor.

If it is not, use the dropdown menu to select it (you also have the option to prepend the disclaimer).

In the Do the following section, the Apply a disclaimer to the message > append a disclaimer action should already be selected.

You can find the list of available conditions in this Microsoft’s article.

In the Apply this rule if section, select the conditions that will trigger the rule.

Type the name of your rule and configure the settings according to your needs.

Note: When you select the Apply disclaimers action (instead of Create a new rule), the new rule creation wizard will open with the attributes already preselected.

Click Add a rule and select Apply disclaimers.

The steps below show how to set up a global email signature in the Exchange admin center (EAC). How to set up an email signature in Office 365 If you prefer the video format to the text-and-screenshot-based one, go to this blog post instead. The following article describes how to set up a global email signature in Office 365. insert the signature directly below the latest reply/forward, or preview it in the user’s mailbox. Google Workspace (G Suite), it also allows for automatic personalization of individual signatures. Like most of today’s email signature solutions, it supports HTML content such as tables, images and font formatting, but in contrast to e.g. In this article, you can find out how to set up your own server-level automatic email signature or disclaimer in Office 365. It’s been updated to reflect the current steps required for a proper configuration in the Exchange admin center. : This blog post was first published on July 7, 2016.

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